INSTRUCTIONS FOR ALLOCATION FUNDING APPLICATION

 Training Program Review

Allocation funds may be used for law enforcement training for all of sworn personnel, officer/deputy through executive levels. The training must be law enforcement related and cannot be a conference or  where training is a sidebar to exhibits or membership meetings. College courses are not eligible for allocation funding.

If there is any question regarding the type of training being considered please contact the Training Unit at AZ POST to see if a determination has been made regarding the particular training being considered or similar types of training.   Check the agency’s allocation fund balance with the agency’s training coordinator.  You will receive approval if the agency has allocation funds and the training is approved by AZ POST Training Staff. 

Complete the allocation funding application ensuring the following information is correct:

• Name/s and the last four of the Social Security numbers of sworn personnel to attend the training.
  
• Title of the training program, the presenting agency or organization, the location and the date/s of the training.
  
• List the costs associated with registration, airfare, lodging and per diem.
  
• Describe any other cost involved with the training and attach a memo identifying why the cost is a necessary part of the program, i.e. materials and supplies.
  

• Have the agency head or training coordinator sign the application and provide a contact phone number for any necessary follow up.

• A fillable application form in Adobe PDF format is available for download on the website (right click and save to your local folder). Applicable fields can then be filled out with the appropriate information and then the entire form can then be printed.  (It cannot be saved unless a full version of Adobe Acrobat is installed on your workstation).  Complete the form, mail it along with supporting documents to AZ POST, 2643 E. University, Phoenix, AZ  85034 or fax them to (602) 244-0477.

Arizona POST Review and Approval

AZ POST will review the application in a timely manner and send the agency a copy of the approved application. At the time of approval the agency’s allocation fund will have the amount approved encumbered which will reduce their balance and reserve funds to reimburse the agency costs.

Reimbursement

The agency should use this approved application to submit for reimbursement when the training is complete. The reimbursement process will work the same as with any training.  Documentation needs to be submitted that shows the agency paid the training costs identified in the original application and receipts are required for all expenses.

Note:  The request for reimbursement shall be submitted with 60 days of the completion of training and be in compliance with Rule R-13-4-117.  Any training occurring in June must be submitted by July 8th to ensure payment in the proper fiscal year.

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